Why Ready-Made BI Tools Fall Short in Meeting All Your Business Needs

Data is everywhere, but many businesses have failed to recognize its value. People are not sure how to use it effectively. Companies invest considerable amounts of money in business intelligence (BI) systems, expecting these applications to provide the appropriate information they require for improved decision-making. Still, the reality is that a large number of businesses are not able to fully leverage the full potential of data to gain a competitive edge.

Today, companies are not just focusing on finding the right BI tools, but they are giving more priority to the tools that better fulfils their company’s unique needs and requirements. There is a chance that an off-the-shelf solution might not meet certain requirements of your company that you wish to have in the BI Software, but a custom BI application will perfectly fit in your existing work process.

Hence, a custom BI application is the better choice. It’s like getting a suit tailored just for you which fits perfectly and meets all your unique needs.

What Are BI Applications?

Business Intelligence (BI) applications or BI solutions are effective and efficient software solutions used by business leaders in decision-making processes. They assist you in getting a better understanding of your organization’s performance and processes.

These tools can be used by firms of all sizes, from big firms with many employees to small businesses with few employees. Because BI applications are generic, this implies that they can be implemented in any business regardless of industry.

BI tools usually rely on dashboards and reports containing figures and charts. Such visuals help to break down information into simple and easily understandable patterns so that anyone can quickly get an effective idea of essential overviews.

Have a look on some of the examples of business intelligence tools that are available in the market.

What is the Difference Between Off-the-shelf and Custom BI?

It is important to understand that Off-the-Shelf BI and Custom BI are two unique approaches to BI within an organization.

Here’s a breakdown of the key differences between them.

Customization and Flexibility

Off-the-Shelf BI

These are the solutions that are Off-the-shelf products that have been prepared for various needs of businesses across all sectors. They have predefined characteristics and capabilities that are usually useful for the majority of basic BI requirements.

The said power BI Applications do allow for some level of customization, however, the customization is limited only to what the vendor allows.

Custom BI

Custom BI solutions are designed for your business requirements so that the model can fit perfectly in your organizations. They are designed from scratch looking at the different processes, datasets and reporting needs of your organisations.

This approach is fully customizable and can be customized to the greatest extent, which means that the BI solution is optimal in terms of meeting the organization’s objectives and can provide data that is highly relevant to the organization.

Implementation Time and Cost

Off-the-Shelf BI

They are generally quicker to deploy since they are ready-made. The implementation process mainly involves configuration and integration with existing systems.

Usually, it is less expensive than tailored solutions, although there can be yearly license expenses; costs may increase if you ask for customizations.

Custom BI

Development and implementation also take more time since the solution is being developed uniquely for your organization’s needs. It comprises the planning, creation, evaluation, and implementation phases of a software application.

The initial cost of investment is relatively high because the work involved in creating a custom-built solution for mobile applications is extensively manpower dependent. Nevertheless, the benefits can be expected in the long-term return on investment (ROI) when the offered solution has a favorable impact on the business.

Scalability and Growth

Off-the-Shelf BI

Generally, solutions are designed to grow to a certain extent, and there can be drawbacks as your business expands or if your requirements evolve.

The upgrades and new features are initiated and managed by the vendor and may not correspond to your business’s schedule or rate of expansion.

Custom BI

Designed to keep your business’s higher growth level in mind so that growth can be incorporated and integrated very easily. You have the flexibility to incorporate new features, data, and functionalities into the software as you desire since you have control over the development process rather than waiting for a third-party vendor to implement the next update.

Provides a possibility to have better control over the changes of the BI tool as well as its development in parallel with the changes in the business.

Vendor Dependence

Off-the-Shelf BI

You rely on the vendor for updates, maintenance, and adding new features. However, if the vendor decides to discontinue the product or shut down their business, it can be a great threat to your BI plan.

Another disadvantage of these solutions relates to vendor lock-in, which simplifies switching to a different solution, but comes with a high cost.

Custom BI

It offers more freedom in terms of control over the solution since you own it and control every aspect of its growth and support. This reduces the dependency on third-party suppliers.

Decision control lies with you, and you can decide with whom the help is to be had, whether it is your own dedicated team or external professionals, which also gives greater opportunities for its management and development.

Why Ready-Made BI Tools Can Not Fulfill All Your Business Needs?

Ready-made Business intelligence tools might seem like a quick fix, but they often don’t give you the full picture when it comes to business intelligence.

Ready-made business intelligence tools might look great but they don’t easily stand out in your business requirements. These tools are designed to work for a wide range of companies, but they often lack the depth and flexibility that many businesses actually need.

Let’s say your company has a different way of tracking consumer behaviour and sales data and you opt for a readymade famous BI tool. You started using it, bit after a certain period of time you get to know that it is lacking with some of the features that were important for you. You can face issues with the compatibility; hence it is not guaranteed that it will fit in your existing work system.

Now, if you choose a custom BI solution then scenario would be different.

Suppose that you need to track your company’s total sales, but you also want to get data on how weather patterns, local events, or even social media trends impact your sales. Here custom BI solution plays a crucial role. It gives you a much clearer view of what’s really driving your business.

This level of customization doesn’t just give you better data, but it increases your power of taking right decisions at right time. Instead of limiting yourself by using a generic off the shelf tool, start using the customized software solutions. Solution designed specifically for your business means you’re always a step ahead and armed with insights that are truly relevant to your goals.

Off-the-shelf tools might be a good choice at initial phase but if you really want to unlock the full potential of your data, a custom Business intelligence tool would be a good option.. It’s not just about having more data; it’s about having the right data, analyzed in the right way, to make decisions that drive your business forward.

Key Benefits of Custom BI Applications

Custom power BI applications provide a variety of benefits. We highlight just a few of them below:

Tailored Just for You

When you opt for a custom BI solution, you’re getting a tool that’s specifically designed for your business. It is a perfect fit, like having a suit made to your Size and shape; everything is made according to your business model and objectives.

This means that the solution not only addresses your requirements, but it also takes into account the market you are in and the competition you are up against. For instance, when you solicit the services of a custom solution, you will be able to explore the areas of interest most suitable for your business if you are in a specialized area of the market.

Adaptable to Your Needs

Custom BI applications are specifically developed to fit the exact demands of your industry and business. You can consider them on-demand applications or dashboards. If some challenge cannot be solved through the available commercial software, a custom app can take this challenge and not only solve it but also offer multiple other benefits.

For instance, in a business that is involved in several industries, a BI tool can be developed to cover every aspect, which can reveal unseen patterns from the existing data that a regular system cannot reveal. This versatility makes custom solutions ideal for businesses that operate in diverse ways because they address the organization’s precise needs.

Seamless Integration with Your Systems

Additionally, it is equally important to understand that each custom BI application would integrate smoothly with your present systems.

Suppose you are the owner of a restaurant company that operates all across the country. Generic software solutions could certainly assist you in handling your locations; however, a custom-built system would guarantee that it ties perfectly with all the other systems in your business spectrum, ranging from supply chain to client rewards systems. This way, your whole process will be integrated smoothly, and all the software that you are using will be harm

Enhanced Security

Custom power BI tools are more secure as they are developed with your data, users, and security requirements in mind. You have full control over the level of access that people have to information and how the information is managed and protected as well as the authenticity of the credentials provided.

Generic applications, on the other hand, are more vulnerable to hackers because they are designed to be used by a broad audience, making them more predictable and easier to exploit. With a custom solution, you get a unique, secure application that hasn’t been exposed to the same level of scrutiny as off-the-shelf software.

Ownership and Control

One of the most obvious advantages of developing a custom BI application is that the intellectual property belongs to you. However, once delivered, an application will be yours. You can alter it and even resell it if you want.

You never have to be forced to upgrade to an annual subscription and features that may not benefit your business. This level of ownership means you have full control over how the tool evolves alongside your business.

Summary

• Although organizations spend a significant amount of money on Enterprise BI systems, few organizations effectively use analytic systems to gain competitive advantage because most of the current tools are generic.
• However, there are shortcomings that come with the use of off the shelf Business intelligence tools, being as follows; They are usually generic, not as manifold in their approach as the situation calls for, and hardly as specific in exploiting opportunities as it may be required.
• As an end user, Custom BI solutions are a better fit since they are planned and developed to meet the business processes, data, and reporting within an organization. This also enhances the decision-making process thereby increasing the effectiveness and efficiency of the process.
• This means that custom BI solutions are flexible to your business needs and growth hence it easier to integrate these tools with the business and scale up as needed unlike the ready-made tools.
• Custom solutions allow more strict settings for safety and ownership and guarantee that your business information will not be disclosed while your toolset adapts to the company’s progress.
• Custom BI may entail the need for more investment, especially at the beginning, but it comes with many advantages such as enhanced insight, enhanced decision making, and increased overall value of investment.

Contact SPEC INDIA for Custom Business intelligence system development. Our team of seasoned developers has years of experience developing BI solutions for different industry verticals.

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